Whether you are an employee who is searching for a method to check your schedule online, or even a manager searching for approaches to simplify the circulation of your employee schedules, getting a suitable solution can be a tedious task. You will find literally hundreds of thousands of choices in the marketplace (go ahead; Google “employee scheduling”). After a deeper look, you will quickly realize there are only a handful of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips can help prepare you to look for an appropriate vendor for your employee scheduling software.
1. 100% web-based.
Web-based software (I want to call it web-ware), requires no download and no installation, it’s simply ready to make use of whenever you login with their website wvw-greatpeople.me. Most web-ware emerges as a site; meaning you have to sign up to use it (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the program delivery model of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service includes a rock-solid application data backup and restoration plan. Most web-ware solutions include this, but some offer it as an add-on service. Be sure there are no hidden fees associated with a restoration should there be described as a data-related issue in the future.
3. Lifetime upgrades.
The net enables immediate delivery of software updates to user-communities. However, some web-ware vendors do not include free upgrades included in their baseline subscription packages. Make sure you ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The chance of finding an answer that meets all of your scheduling requirements is highly unlikely. However, many leading vendors can provide customization services that permit you to bend and shape their offerings to higher meet your unique needs.
It is very important to understand how you need to use your scheduling data once it has been managed digitally.
5. Wireless portal.
Your employees want access with their schedules. Along with providing access online, an answer that enables your employees to gain access to their schedules wirelessly (on their cell or PDA) will greatly reduce the amount of time you’ll spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without any intervention from management (other than final approval) is an absolute must. We realize all too well that employee availability can transform extremely quickly, by allowing employee driven shift-trades you are able to empower employees, and ensure their in charge of getting a suitable replacement in front of time.
7. Intelligent scheduling algorithm.
The true power of scheduling software is the interior algorithms. It will take into account; employee availability, skill-level, AND preferences when deciding who to schedule for almost any particular shift. Ask questions about the auto-scheduling features and be sure to understand their limitations.